Orchard Supplies & Equipment Inventory Spreadsheet
Track consumable stock against reorder thresholds, flag expiring chemicals and batch numbers, and maintain a clear condition and service register for all farm equipment.
No email, no account, no trial. Opens in Excel, Google Sheets and Numbers.
What's Included in this Template
A worked example of both attention models, on its own tab. The working sheets ship empty, so the file you download has nothing to delete and nothing of ours to import by accident.
The payoff sheet, calculated not typed. Flags consumables running below minimum reorder thresholds, expiring chemical batches, and equipment marked as broken or due for scheduled maintenance.
Master consumable inventory register. Opening stock, automated stock-in and stock-out calculations from the movement log, current balance, cost per unit, total value, supplier, batch number, and Safety Data Sheet (SDS) links.
Daily log for stock arrivals (purchases), field usage, scrap/disposals, and stock adjustments, with automatic unit and cost lookups.
Comprehensive equipment and machinery register: make/model, serial numbers, purchase details, current operational condition, service history, and next maintenance dates.
Customisable dropdown lists for storage locations (chemical shed, workshop, barn), consumable categories, equipment categories, and units of measure.
Fills itself in from your Consumables and Equipment sheets, in the layout Kropigo's bulk import reads. If you ever move off the spreadsheet, a season's stock records come with you instead of being retyped.
Key Benefits of this Template
- Two tailored attention models: threshold-based depletion alerts for consumables, condition and service tracking for equipment.
- Calculates current stock balances, total usage, and inventory value automatically via formula-linked movement logs.
- Highlights out-of-stock items in red, low stock in amber, and warns on chemicals nearing expiration within 60 days.
- Tracks machinery serial numbers, repair notes, and upcoming scheduled service dates in one place.
- Opens in Microsoft Excel, Google Sheets, Apple Numbers, and LibreOffice with no conversion step.
- Carries an Import to Kropigo tab that fills itself in from your own sheets, so a season of stock records can be uploaded rather than retyped if you move to the app.
Inherent Spreadsheet Limitations
- Does not automatically deduct chemical quantities when a spray is applied in the field — spray job integration requires dedicated software.
- No barcode or QR code scanning; item counts and movements are recorded manually.
- Safety Data Sheets (SDS) are linked as external URLs; the spreadsheet does not store or verify regulatory compliance certificates.
- Single-user workbook: multiple crew members editing simultaneously in Excel or Sheets can create overwrite conflicts.
Looking for mobile field logging that never breaks formulas?
Kropigo gives small commercial growers task assignments the crew checks off on a phone, low-stock alerts, receipt capture, and block records that carry from one season to the next.